Old Ruthinian Association

Old Ruthinian Association - Privacy Policy

1. About this Policy

1.1 This policy explains when and why we collect personal information about our members how we use it and how we keep it secure and your rights in relation to it.

1.2 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.

1.3 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to check our website (www.ruthinora.co.uk) noticeboard regularly for any amendments (but amendments will not be made retrospectively).

1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.org.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.

2. Who are we?

2.1 We are the Old Ruthinian Association. We can be contacted at enquiries@ruthinora.co.uk

3. What information we collect and why.

Type of informationPurposesLegal basis of processing
Member's name and e-mail address Managing the Member’s membership of the Association For the purposes of our legitimate interests in operating the Association
Your Start & End Year and your House while at the school General information regarding your time at the school For the purposes of our legitimate interests in operating the Association
Your Preferences for allowing communications and Profile visibility You can choose how you are seen on the site, and how we can communicate with you For the purposes of our legitimate interests in operating the Association

4. How we protect your personal data

4.1 We will not transfer your personal data outside the EU without your consent.

4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.

4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.

4.4 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

5. Who else has access to the information you provide us?

5.1 We will never sell your personal data. We will not share your personal data with any third parties.

6. How long do we keep your information?

6.1 We will hold your personal data on our systems for as long as you are a member of the Association and for as long afterwards as it is in the Associations’ legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations.

7. Your rights

7.1 You have rights under the GDPR:
    (a) to access your personal data
    (b) to be provided with information about how your personal data is processed
    (c) to have your personal data corrected
    (d) to have your personal data erased in certain circumstances
    (e) to object to or restrict how your personal data is processed
    (f) to have your personal data transferred to yourself or to another business in certain circumstances.

7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:

0303 123 1113
Information Commissioner's Office
Wycliffe House
Water Lane

For more details, please address any questions, comments and requests regarding our data processing practices to paul@ruthinora.co.uk

If you have any queries, questions or comments on the information contained on this page, kindly contact enquiries@ruthinora.co.uk